CONSTITUTION OF THE GIS SPECIALTY GROUP OF THE ASSOCIATION OF AMERICAN GEOGRAPHERS
Approved at the 1988 Business Meeting, Phoenix, 6 April 1988
Article I. Name:
The name of the association shall be the Geographic Information Systems
Specialty Group of the Association of American Geographers (GISSG/AAG).
Article II. Purpose:
- To promote the exchange of ideas and information relating to GIS.
- To promote GIS research.
- To improve the understanding of the proper application of GIS procedures.
- To develop materials and promote activities needed to improve the teaching of GIS concepts.
- To promote and coordinate activities and directions with other professional organizations involved with GIS.
- To pursue charitable, educational, religious, or scientific purposes within the meaning of section 501(c)(3) of the Internal Revenue Code.
Article III. Membership:
- Any member of the Association of American Geographers, AAG, may elect membership in the Geographic Information Systems Specialty Group, GISSG.
- Any member of GISSG may hold office in GISSG if duly elected or appointed.
- The AAG Central Office will certify membership in GISSG each year after payment of AAG dues.
Article IV. Officers:
- The GISSG will be governed by an elected board of directors consisting of the following eight voting members all of whom must be members of GISSG: a chairperson, a vice-chairperson, past chair- person, secretary/treasurer, academic director, commercial director, government director, and a student director.
- The Board of Directors will meet at least once each year. A quorum of four is necessary to conduct GISSG business.
- The chairperson will serve for a term of one year.
- The chairperson will be the chief executive officer of the GISSG.
- The chairperson will preside over all meetings of the Board of Directors.
- The chairperson will appoint the chairpersons of all standing and ad hoc committees and be an ex officio member of all committees.
- The vice chairperson will be elected for a two-year term. After the first year he or she shall become and assume the duties of the chairperson. The vice chair-person shall assume all the duties and responsibilities of the chairperson in the absence of the chairperson.
- The secretary/treasurer will be elected for a two-year term and may serve more than one term.
- The secretary/treasurer will compose minutes of each meeting of the Board of Directors and transmit such minutes to the members of the Board of Directors and to the AAG Central Office within 60 days of such meeting.
- The secretary/treasurer shall maintain an account of all income and expenditures of the GISSG. An annual financial report will be presented to the Board of Directors.
- The secretary/treasurer will make all required information reports of GISSG activities to the AAG Council and Central Office.
- The three non-student directors will each be elected for a two-year term.
- Terms will be staggered such that in years when the secretary/treasurer is elected, one director will be elected, and in the intervening years two directors will be elected.
- The academic director position will be open only to persons employed by an institution of higher education.
- The commercial director position will be open only to persons employed in the private sector.
- The government director position will be open only to persons employed a governmental organization.
- The student director on the Board of Directors will be elected each year for a one-year term.
- The Board of Directors for cause or emergency in the best interests of GISSG may meet and declare any position on the Board of Directors vacant by a vote of at least five of its members. If a vacancy on the Board of Directors occurs the following procedures apply:Office of chairperson vacant: the chairperson shall assume duties of the chairperson and serve the remainder of the current term plus the second year of his or her elected term as chairperson.
- Office of the vice chairperson vacant: any member of the Board of Directors, except the chairperson, may be appointed by the Board of Directors to serve in the capacity of vice chairperson until the next regularly-scheduled election.
- Office of secretary/treasurer vacant: any member of the Board of Directors, except the chairperson and vice chair- person, may be appointed to fill the unexpired elected term of the secretary/treasurer.
- Office of director vacant: the Board of Directors by approval of a majority may appoint any GISSG member to fill the unexpired term created by the vacancy.
Office of student director vacant: the Board of Directors by approval of a majority may appoint any GISSG student member to fill the unexpired term created by the vacancy.
- The elected GISSG members will assume office at the beginning of the AAG annual meeting each year. Their terms of office end just prior to the beginning of the AAG annual meeting.
Article V. Committees:
- There will be the following standing committees in GISSG:
- The Awards committee shall consist of a chairperson and two additional members, all appointed annually by the chair- persons of GISSG.The
- Awards committee shall be empowered to recommend to the AAG Honors Committee names of GISSG members for consideration.
- The Awards committee shall be empowered to select the recipients of any awards or prizes established and/or handled by the GISSG.
- The Nominations committee will be chaired each year by the immediate past chairperson of GISSG. The incoming chairperson will appoint two additional members of this committee.
- Nominations must be solicited from the entire membership by written notification.
- At least two candidates shall be nominated for each vacant position on the Board of Directors.
- The Nominations will prepare a slate of candidates for approval for the Board of Directors of the GISSG.
- Election of officers will take place by written ballot prior to the annual meeting.
- No member of the Nominations committee may be a candidate on the ballot prepared by the committee.
- The Program committee shall consist of the vice chair- person and two members of GISSG appointed annually by the chairperson of GISSG.
- Two of the members of the Program committee should be appointed as follows:
- one from the geographic region of North America in which the next annual meeting of AAG will be held and one from the geographic region of North America in which the following annual meeting of the AAG will be held.
- The Program committee shall ensure that an adequate number of sessions of interest to GISSG members are scheduled at each meeting of AAG. Special topics, workshops, symposia, traveling exhibits, etc., of a suitable nature should all be coordinated by the Program committee.
- Two of the members of the Program committee should be appointed as follows:
- From time to time, as needed the chairperson of GISSG may establish ad hoc committees to address specific short- term needs of GISSG.
Article VI. Dues and Fees:
- The GISSG Board of Directors may assess annual dues from its membership. Such dues must be approved by the AAG Council and by a majority of the GISSG membership.
- The GISSG Board of Directors shall manage all dues collected.
- Annual reports of income and expenditures shall be made by the secretary/treasurer of GISSG to the AAG Central Office.
- Insurement of Income. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its members, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered.
Article VII. Meetings:
- This GISSG will hold at least one general membership meeting annually, usually during the time of the AAG annual meeting.
- The Board of Directors will hold at least one Board meeting annually. An annual report of the GISSG activites and finances will be submitted by June 1st each year to the AAG Central Office.
Article VIII. Amendments:
Changes to this constitution must be approved by at least 5 votes of the Board of Directors and ratified by a letter ballot ofthe GISSG membership. Approval by 60% of those GISSG members voting shall be required.
Article IX. By-laws:
By-laws essential to the conduct of the affairs of the GISSG may be enacted by the Board of Directors. Approval of a By-law requires at least 5 positive votes of the Board of Directors. Such By-laws will be in effect until the next general membership meeting of GISSG at which time approval must be obtained from a majority of the GISSG members in attendance.
Article X. Operation Date:
GISSG will operate fiscally on a calendar year basis. An
annual budget must be approved by the Board of Directors no later
than the AAG annual meeting date.
Article XI. Legislative or Political Activities:
No substantial part of the activities of the organization
shall be the carrying on of propaganda or otherwise attempting
to influence legislation and the organization shall not
participate in or intervene in (including the publishing or
distribution of statements) any political campaign on behalf
of any candidate for public office.
Article XII. Operational Limitations:
Notwithstanding any other provisions of these articles, the
organization shall not carry on any other activities not permitted
to be carred on
- by an organization exempt from Federal Income Tax under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) or
- by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Revenue Law).
Article XIII. Dissolution Clause:
Upon the dissolution of the organization, the Board of Trustees shall, after paying or making provisions for the payment of all of the liabilities of the organization, dispose of all the assets of the organization exclusively for the purpose of the organization in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provisision of any future United States Internal Revenue Law), as the Board of Trustees shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Please in the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
Article XIV. GISSG Permanent Office:
The GISSG will select a permanent office to serve as a focal
point for records and transactions. The office will have the
- Maintain a complete and accurate membership list.
- Publish and mail GIS-News, the official newsletter of GISSG.